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DESIGN YOUR PERFECT PARTY
It's easy to create a happy and special party where it's as much fun to be the guest as it is to be the host.
Follow these steps and enjoy the process.
PLANNING STEPS
Before the party
Determine a Date, Time, Location, and Guest List:
This information will be helpful for invitations, securing locations, and organizing your party.
Create A Timeline:
It's important to set firm deadlines for your planning such as reserving space, ordering food, buying decorations, mailing invitations, etc.
Create a Budget:
Include all expenses: deposits, entertainment, decorations, food and beverages, invitations and postage, photography.
Create a Theme:
This helps you determine the types of music, food, games, activities and beverages you might choose.
Decorations:
Decorations should reflect your theme and can be tied in with invitations, paper goods, favors, entertainment.
Day of the party
Your Party Itinerary plays an important in easy entertaining.
TIME: ACTIVITY:
______ Guests Arrive - Cocktails/hors d'oeuvres
______ Guest of Honor Arrives
______ Food is served
______ Entertainment
______ Dessert is served
After the party
Be prepared with extra bags for waste disposal.
An empty bucket helps to collect the remaining beverages left in cans or cups.
Cloths, paper towels, detergent, are handy no matter what location is used.
Foil and sandwhich bags are also handy to have after the party for leftover foods and desserts.
Food and Beverage Quantity Guide
Pieces per Person
Reception 2 hours or less (dinner following)
Light Eaters: 3 - 4 pieces
Moderate Eaters: 5 - 7 pieces
Heavy Eaters: 8+ pieces
Reception 2 hours or less (no dinner)
Light Eaters: 6 - 8 pieces
Moderate Eaters: 10 - 12 pieces
Heavy Eaters: 12+ pieces
Reception 2 - 3 hours (no dinner)
Light Eaters: 8 - 10 pieces
Moderate Eaters: 14 pieces
Heavy Eaters: 16+ pieces
Beverage Quantities
Coffee - 1 Gallon serves about 20 cups.
Liquor
One - Fifth bottle
Shot size: 1oz. = 25 drinks
1 1/8oz. = 22 drinks
1 1/4oz. = 20 drinks
1 ½ oz. = 17 drinks
One - Quart bottle
Shot size: 1oz. = 32 drinks
1 1/8oz. = 28 drinks
1 1/4oz. = 25 drinks
1 ½ oz. = 21 drinks
One Liter bottle
Shot size: 1oz. = 33 drinks
1 1/8oz. = 30 drinks
1 1/4oz. = 27 drinks
1 ½ oz. = 22 drinks
TIP
Make sure you review all of your planning information, such as number of guests, number of male guests, number of female guests, number and ages of children, time of day (lunch vs. dinner), season and weather (outside and hot means a higher beverage consumption.)
TIP
You can cut back on consumption by: Passing hors d'oeuvres instead of placing them on a table, using napkins instead of plates, limiting receptions to no more than one and a half hours and having an attendant at the buffet table or setting the table against a wall rather than in the center of the room.
TIP
There is no exact formula to calculate accurate beverage consumption. As a rule, buying beverages by the gallon, bottle or canned beverages on consumption is more cost-effective .
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